When and where will the conference take place?
The conference will take place from November 12-14, 2016 in Washington, DC, USA. The first two days of the conference will be hosted at the American University Washington College of Law. The third day will be held at the U.S. Capitol Complex. See your invitation for further information.
The conference program will begin around 9:00am and conclude by 6:00pm each day. There will be optional evening activities. Most people will arrive on November 11th and depart on November 15th.
How do I register?
Please refer to your invitation e-mail for a link to the registration form and link to submit payment for the $300 conference fee (if applicable).
Please note that the conference is by invitation only, and general registration is not available.
How do I reserve a room in the conference hotel?
You will have the opportunity to request a reservation at the conference hotel in the registration form you were provided in your invitation. The hotel is located in Bethesda, MD within 2 blocks of the Bethesda Downtown metro station, which is two short stops on the metro to the main conference venue and about 20 minutes from downtown Washington.
You can reserve a room as part of our conference room block at the following rates. There is an additional 13% tax on top of all rates. Recipients of travel scholarship funding will be automatically booked into a shared double room, and may put that value ($80/night) toward reserving a private room.
- Shared double room with a participant of the same sex: US $80 + tax per night
- Private single room: US $140 + tax per night
- Private double room: US $160 + tax per night
What expenses are covered by scholarships?
The e-mail you received inviting you to the conference specifies which expenses are covered by your scholarship. The possible options are:
- Roundtrip travel to Washington, DC from the city you indicated in your application
- Accommodation at the conference hotel (shared room with a participant of the same sex)
- Conference participation fee (includes registration, breakfast, lunch, refreshments, and conference-related travel in DC)
Travel scholarships do not cover any other expenses. This includes:
- Transportation to and from the airport (or train/bus station)
- Meals outside the conference, including dinner
- Travel insurance
- Visa application fees (unless explicitly granted in your invitation)
We estimate total incidental costs for those traveling to OpenCon should be less than US $100.
We are aiming to provide dinners where possible, however this depends on securing more sponsorship.
How do I book my scholarship travel?
If your invitation e-mail specifies that you have been awarded a travel scholarship, you will be contacted by our travel agent once you complete your registration form. Travel arrangements MUST be booked through our travel agent to be eligible for scholarship funding. DO NOT make your own arrangements, as we will be unable to offer reimbursement.
Can I request a special itinerary or different travel dates?
Your scholarship has been allocated a specific budget based on the typical roundtrip flight cost for the airport you indicated in your application. You may request a different itinerary or alternate travel dates; however, you will be responsible for any differences in fare.
What if my plans change after my scholarship travel is booked?
If your plans change after your travel has been booked, you will be responsible for any change fees or additional costs.
How do I reserve my scholarship accommodations?
If your invitation specifies that you have been awarded a travel scholarship that includes accommodation, you will automatically be booked into a shared room with a member of the same sex. Private rooms are available to scholarship recipients for an additional US $68 per night. Scholarships only apply for rooms booked by OpenCon in the conference hotel.
How will you know if I’ve watched the required webcasts?
In your registration form, you committed to watch a set of webcasts to prepare you for the conference. We don't have a way of tracking whether you do this or not, but we expect you to honor your commitment. The conference content will expect you to know the basics in each of OpenCon's issue areas (Open Access, Open Education, and Open Data), and all panels will include element of each area. So, it is in your best interest to watch them.
Visas & Passports
What are the passport requirements to enter the United States?
The U.S. requires your passport to be valid for six months beyond your intended trip. Please verify that your passport is valid through May 15, 2017 (or later, if you leave later) to ensure you meet this requirement.
Do I need a visa in order to travel to the United States?
You can find more information about the U.S. visa requirements here. If you need a visa, you will need to apply for a Class B Visitor visa. The application fee is typically $190 and the process takes up to 60 days, so we encourage you to begin as early as possible.
Please note that you may be eligible for the U.S. Visa Waiver Program (ESTA), which allows citizens of certain countries to enter the U.S. without a visa (including much of Europe, Japan, South Korea, Australia, New Zealand, and Chile). However, some of the requirements have recently changed, so please verify your eligibility here.
How do I get an official letter for my visa?
Invitation letters and instructions for applying for a U.S. visa will be sent once you fill out the form linked in your invitation. If you have not received this within two weeks of filling out the form, please contact firstname.lastname@example.org.
Can I be reimbursed for my visa application fee?
If your invitation specifies that you have been given a scholarship for the visa application fee, yes you will be reimbursed. Instructions for submitting reimbursement will be included in the visa instructions sent to you after you register. Please be aware that international bank transfers are often slow, so reimbursement will not be immediate.
What if I already have a visa but it's in an expired passport?
If you have a valid U.S. visa but your passport has expired, you can still use it to enter the U.S. Simply bring both your expired passport with the visa and your new passport and present them to the border agent. Please note that both passports must have the same name. Also check to make sure your visa expires after November 12, 2016 and allows multiple entries.
My question isn’t answered! Who do I ask?
If you’ve got a question, ask Joe@righttoresearch.org and he’ll get back to you.