If you have questions regarding OpenCon Satellite events, please see http://opencon2015.org/satellite/faq
The application period for OpenCon 2015 ended June 22, 2015 at 11:59pm Pacific Daylight Time (UTC -7:00). However, there are still plenty of great ways to get involved in the OpenCon Community. Click here to sign up for updates!
OpenCon 2015 has an application process, rather than an open registration, because a large number of participants will be offered full or partial travel scholarships to cover the cost of travel and accommodation for the meeting. We understand that students and early career researchers often do not have easy access to travel funding, and we want to bring together the leading young advocates for Open Access, Open Education, and Open Data from around the world, regardless of their ability to pay for travel.
The significant amount of travel support given to participants is only possible through the generous support of our sponsors.
OpenCon's target audience is students of all levels, early career researchers, and young professionals in fields related to scholarly and scientific research (e.g. librarians, professional advocates, etc). Early career academic professional is a flexible term and generally means someone within 8-10 years of the beginning of their professional career (i.e. after graduating with their terminal degree). Don't let concern over whether you technically qualify as an early career researcher stop you from applying!
Yes, many of the accepted participants will be in the same position, and it shouldn’t deter you from applying. Part of the objective of OpenCon is to equip participants with the skills and inspiration necessary to start new campaigns, projects, and initiatives. We do hope you will put some thought into how you will get involved after OpenCon and include that in your application.
Acceptance decisions will be delivered to the e-mail address you provided in your application on or before July 21st, 2015. Due to the volume of applications we will be unable to accommodate requests to be notified early. For any updates on the application process, please visit the OpenCon blog.
Yes! OpenCon is a unique meeting in that the organizers will provide full or partial travel scholarships to a large number of the participants at the meeting. In 2014, more than 80% of participants received full travel scholarships.
The application process will be competitive, so in addition to applying for a general travel scholarship, we also encourage applicants to consider asking their institutions to secure one of our remaining sponsored scholarships.
Yes! We will provide accepted participants needing a visa with an invitation letter and information on how to apply for a visa. However, you will still be responsible for submitting your own visa application and arranging an appointment at the embassy nearest you.
Travel scholarships will cover all or part of the cost of your travel to Brussels, accommodation (shared room), and potential visa processing fees for OpenCon. It does not cover travel expenses to and from the airport, meals that are not provided at the conference (most or all will be provided), and other incidental costs. Unfortunately, due to the number of scholarships we will be granting, we cannot process any reimbursements from receipts.
If you are accepted and receive a travel scholarship, you will be given detailed instructions for registration and the process for booking travel. You will work with a travel agent who will make reservations on your behalf. For scholarship recipients, all hotel rooms have already been arranged. If you’re accepted and don’t have a travel scholarship, you will be contacted by the organizers with the option to stay in the conference hotel.
Thanks to generous support from our sponsors, OpenCon does not directly charge a fee for attendance by students and early career academic professionals who have been accepted and granted a travel scholarship. If you do not apply for a scholarship or are accepted without one, the organizers may charge a modest registration fee to cover direct costs. More information will be made available closer to the meeting date. Also note that we do offer a limited number of sponsorship opportunities that include free registration at the conference.
Automated confirmation messages were sent for all applications as they were received. If you believe you did not receive one, search your trash or spam folders for a message from firstname.lastname@example.org. Also make sure you are checking the email address you listed in your application, as that is where the message was sent. If you still believe you have not received a confirmation email, please contact us using the form below.
If you would like to correct or update information submitted in your application (for example changing your email address), please contact us using the form below. Please be sure to provide the email address you used for your application and include the information you would like to update in the comments box. Please note that we are unable to accept changes to the Short Answer questions, as it would interfere with the application review process.
The application period for OpenCon 2015 closed on June 22nd, so it is no longer possible to submit applications. However, there are still many great ways to get involved. Click here to sign up for updates.
Due to the large amount of interest in attending OpenCon, the form may get overloaded at times. If you are experiencing issues and don’t usually have problems with Google Forms, please wait a little while and try again later. If you are unable to access the form for other reasons, such as internet connectivity issues or the site is blocked, you may request an offline version sing the form below.
Unfortunately because of the level of demand for attending the conference, we can only accept applications submitted before the deadline of June 22, 2015 at 11:59pm Pacific Daylight Time (UTC -7:00).
If you missed the deadline, the good news is that there are many other ways to get involved in the OpenCon community. You can sign up for the discussion list, calls and webcasts, and even organize your own OpenCon 2015 satellite event.
Because of the overwhelming interest in last year’s OpenCon, we’ve designed a two-step review process. First, a team of more than 45 OpenCon 2014 alumni have volunteered to read through and rate all of the applications submitted. Then, the highest rated applications will pass to the OpenCon 2015 Organizing Committee to be reviewed and considered for acceptance.
Applications will be considered based on their merits, and we will look for the most qualified and engaged students and early career academic professionals to attend. The three primary qualities we will be looking for are:
Interest in OpenCon’s issue areas
Demonstrated previous engagement, concrete ideas for future projects, or plan to contribute meaningfully to a current initiative
Likelihood to take meaningful action after OpenCon 2015
Unfortunately due to the number of applications we will receive, we are unable to provide specific feedback on your application. We encourage everyone to bear in mind that the application process is highly competitive, and we unfortunately will have to turn away many engaged and passionate applicants. This is one of the reasons why we prioritized satellite events this year, which provide the opportunity for local leaders to convene meetings around OpenCon’s issue areas in their communities. Click here for more information on satellite events.