You can always contact us directly with questions by emailing joe [at] righttoresearch.org. On the days of OpenCon 2016, you’ll have a direct line to someone at the conference who’ll be able to ensure you’re not in the dark at any point.
A key worry about hosting events is always “will anyone turn up?”. It’s good to think very early about how you will advertise the event, both online and in the real world. We won’t leave you unsupported here though! Below is a selection of resources that we will provide in the coming weeks:
A web page for your event where you can sign people up, describe the event and provide key details. These will be included in the main OpenCon site.
Publicity through our social media accounts.
Professional, customisable posters which you can use on-campus.
Photos and graphics you can use on social media to advertise the event.
Any applicants from your area who cannot attend the main event will receive an email advertising the opportunity to attend your satellite event.
The following is a list of resources which will be made available over the coming months or by request from satellite event organizers. They are provided as examples, hosts will be sent their own resources to edit upon their confirmation as hosts:
OpenCon 2015 High Quality Video Content - Playlist
OpenCon 2014 High Quality Video Content - Playlist
How to Broadcast your Event via Livestream - Instructions
Open Research and Education Speakers Database [www.OpenSpeakers.org]
Official conference website template (including sign up forms and agenda generator)
Official Satellite Conference Logo [provided on event confirmation]
Advertising Posters and Leaflets - [Multiple versions availiable]
OpenCon direction signs - Availiable for Customisation
Branded name badges [Available for Customization]
Photo pack for advertising through social media [Availiable for Customisation]
Generic conference blurbs (for emails/advertisements) [Template]
Official certificates of Satellite event attendance - [Availiable for Customisation]
Official certificates for Satellite event hosts - Provided on event confirmation
Draft invitation letters to invite speakers [Template]
Draft invitation letters to invite faculty [Template]
Draft invitation letters to invite librarians [Template]
Draft invitation letters to invite local policy makers [Coming soon]
Draft press release for media/school newspaper [Coming soon]
Suggested packet for policy makers [Coming soon]
Hackday/Unconference toolset [Coming soon]
At this time we can’t directly support satellite event grants, however we can provide limited support and advice in fundraising. Most event hosts are able to cover their own costs, or incur very minimal costs. We hope the other resources we provide help reduce the need to raise money, or at the very least give hosts more time to dedicate to fundraising. You can find our resource for helping to fund satellite events here.
On-campus Open Access Resources